Academic Program Approval

Overview

The Ohio Department of Higher Education's Office of Program Development and Approval reviews and makes recommendations to the Chancellor regarding the approval of the following:

  • New associate degree and one-year certificate programs proposed by Ohio’s community colleges
  • New undergraduate degree programs proposed by Ohio’s public universities
  • New and continuing educator licensure and endorsement programs proposed by Ohio public, private, and out-of-state institutions
  • New academic programs offered in Ohio by independent (both not-for-profit and for-profit) and out-of-state institutions
    • Out-of-state institutions offering programs in Ohio must seek authorization from the Chancellor if:
      • The institution maintains a “brick and mortar” presence in Ohio;
      • The program contains a component (e.g., student teaching, clinical placement, practicum) that will be completed in Ohio; or
      • The institution solicits Ohio residents for its programs (for-profit institutions only).

      Institutions that do not meet any of the conditions listed above may contact the agency for a letter indicating that its distance education programs are exempt from the authorization requirement.

  • In addition, the Chancellor's Council on Graduate Studies (CCGS) reviews all graduate degree programs proposed by Ohio’s public universities, Case Western Reserve University, and the University of Dayton.

Institutions must submit an Initial Inquiry to begin the process to:

  • Seek the Chancellor of the Ohio Department of Higher Education's (ODHE) approval for a new program, including educator preparation programs.
  • Make changes to a previously approved program
  • Seek continuing approval for educator preparation licensure/endorsement program
  • Seek institutional reauthorization
  • Request authorization for out-of-state institutions to offer on-ground experiences (e.g., internship, clinical placement, practicum, student teaching, field experience) in Ohio

Please contact Matt Exline, assistant director for program development and approval, at mexline@highered.ohio.gov for all requests, excluding educator preparation programs.

Standards and Procedures for Academic Program Approval

The standards and procedures for academic program approval are pursuant to Chapter 1713 of the Ohio Revised Code and Chapters 3333-1.04 (associate degrees), 3333-1.05 (bachelor’s degrees), 3333-1-07 (graduate programs) and 3333-1.08 (private and out-of-state institutions) of the Ohio Administrative Code.

Guidelines and procedures for approval of new programs and changes to existing programs are described in the Ohio Department of HIgher Education's Guidelines and Procedures for Academic Program Review.  That document is posted at this link.

Program Approval Status

Use the following links to find or follow the progress of proposals for new degrees and new degree programs, educator license and endorsements, and institutional authorizations and reauthorizations.

State Authorization Reciprocity Agreement (SARA)

Initial Application

Institutions seeking approval must operate under the terms and standards of the SARA network, including the submission of fees to both the Ohio Department of Higher Education and NC-SARA.

  1. Complete the application found on NC-SARA’s website and the Ohio-specific attachment.
  2. Send the application with attachments to Matt Exline for review.
  3. Submit state fees to Matt Exline. Note: Review of application cannot take place until payment is received.
  4. Application is reviewed and approved by ODHE. Institution receives written acknowledgement from ODHE and an invoice for national fees from NC-SARA.

Renewal

Institutions must renew annually to continue to operate under SARA, including the submission of fees to both the Ohio Department of Higher Education and NC-SARA.

  1. Institution will receive written notification about renewal 90 days prior to participation expiration.
  2. Institution completes the renewal application found on NC-SARA's website and provides any information updates on the Ohio-specific attachment.
  3. Send the application to Matt Exline for review.
  4. Submit state fees to Matt Exline. Note: Review of application cannot take place until payment is received.
  5. Application is reviewed and approved by ODHE. Institution receives written acknowledgement from ODHE and an invoice for national fees from NC-SARA.

ODHE Fee Schedule

Student Population (in FTE, as reported in ipeds) Annual Fee
less than 2,500 $2,000
between 2,500 - 9,999 $4,000
10,000+

$6,000

Ohio SARA Contact

Matt Exline
Assistant Director, Program Approval Operations
mexline@highered.ohio.gov
(614) 728-3095