Operating Standards

A. Organization

  1. The Ohio board of regents (“OBR”) shall organize for the conduct of business at the regular November meeting each year, or the next regular meeting if no regular meeting is held in November, by electing from its membership a chairperson, vice chairperson and secretary. The board may also elect additional officers from time to time, as are deemed necessary and appropriate, who may or may not be members of the board.
  2. The chairperson, vice chairperson and secretary shall be elected for a term of two years. Additional officers shall be elected for a term determined by the board at the time of their election. 
  3. Newly appointed members, before entering on official duties and after qualifying for office, shall take and subscribe to an oath of office, to uphold the constitution and laws of the United States and this state, and to perform the duties of office honestly, faithfully and impartially.
  4. The headquarters of the board shall be located at 25 S. Front Street, Columbus, Ohio 43215.

B. Meetings

  1. Meetings of the Ohio board of regents shall be held at least quarterly and as the board may otherwise determine from time to time. Additional meetings may be fixed by action of the board or upon call by the chairperson or the chancellor. Public notice of meetings shall be given in accordance with rule 3333-1-14 of the Administrative Code.
  2. Members shall be given at least one month's advance notice of regular meetings.
  3. Meetings of the board may be held at any location in the state.
  4. Official business of the board shall be transacted only in meetings open to the public, except as executive sessions may be called for consideration of matters specified in division (G) of sect ion 121.22 of the Revised Code.
  5. Members shall be given advance notice of the agenda of each meeting by the chairperson or the chancellor or their designees.
  6. A majority of the entire membership of the board shall constitute a quorum, and official business shall be transacted only when a quorum is present.
  7. Meetings where one or more members participate by video teleconference are permitted with such members included in the formation of a quorum and taking of votes if provisions are made for public attendance at any location involved in such a teleconference.
  8. Members are expected to attend all meetings of the board. Three consecutive absences by any member without good cause or attendance at less than sixty percent of all meetings, (whether regular or special) in any twelve-month period, shall result in a recommendation to the Governor for termination of membership in accordance with section 3.04 of the Revised Code.
  9. Except as otherwise provided by rule or other action of the board, all proceedings of the board shall be governed by parliamentary rules as set forth in "Robert's Rules of Order."

(C) Order of business

The order of business for regular meetings of the board shall be at the discretion of the chairperson, but shall generally include the following:

  1. Call to order;
  2. Roll call;
  3. Certification of conformity with division (F) of section 121.22 of the Revised Code;
  4. Approval of minutes;
  5. New business/old business;
  6. Report of the chancellor;
  7. Adjournment. - The order of business for special meetings shall be established by the chairperson.

(D) Minutes

The board shall keep an official set of minutes of all official business transacted by the board, and these minutes shall be open for public inspection. These minutes shall be authenticated by the chairperson and secretary after approval by the board. Each member shall receive a copy of the minut es. 

(E) Committees

  1. The board may authorize such standing or special committees as it may deem desirable
  2. from time to time. The chairperson shall designate the members of such committees.

(F) Reports

  1. The board shall publish an annual report on the condition of higher education in the state including the performance of the chancellor as required by law to be prepared by it, and it may publish such other studies or reports from time to time as it may deem desirable. All published reports shall be made available to the governor and the general assembly, and to the general public via the OBR website. 
  2. The board shall adopt a seal to be affixed to its official documents.

(G) Compensation and expenses

  1. All members shall serve without compensation; however, all members shall be reimbursed for necessary expenses incurred in the conduct of board business according to state procedures.
  2. The board shall develop a budget annually in conjunction with the chancellor for the conduct of its work. 

(H) Amendment

These standards may be amended at any time by majority vote of the entire membership of the board.