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Ohio Administrative Code (OAC)

3333-1-61 Choose Ohio first scholarship program.

(A) Authority

This rule is established by authority conferred upon the chancellor of higher education by section 3333.61 of the Revised Code.

(B) Policy

The choose Ohio first scholarship program, aims to recruit students into the fields of science, technology, engineering, mathematics (STEM), medicine and dentistry or in science, technology, engineering, mathematics, medical or dental education in order to enhance regional educational and economic strengths and meet the needs of the state's regional economies.

This rule is not applicable to the primary care medical student and primary care nursing student components of the choose Ohio first scholarship program. Those components are governed by section 3333.611 and 3333.612 of the Revised Code, respectively.

(C) Eligibility for the choose Ohio first scholarship program

State universities and colleges, as well as nonpublic four-year institutions of higher education are eligible to compete for state funds to implement novel, as well as well-proven, programs, strategies, and initiatives designed to recruit, or to ensure greater academic success for, students in the fields of science, technology, engineering, mathematics, medicine and dentistry. Eligible programs of study will be identified with specific STEM Classification of Instruction Program (CIP ) codes on the department's web page located atwww.ohiohighered.org/cof.

(D) Requests for Proposals

The chancellor of higher education shall prescribe a competitive process for making awards under this program to eligible institutions. The process shall include the periodic issuance of a request for proposals to all or any segment of the eligible institutions. The chancellor may limit the number of proposals eligible institutions may submit based upon criteria the chancellor considers appropriate. The forms used in the proposal process shall be prescribed by the chancellor and made available each time a request for proposal is issued. The requests for proposal process shall be published on the department's web page, located atwww.ohiohighered.org/cof. Any request for proposals for the choose Ohio first scholarship program shall include:

(1) Instructions for submitting a proposal, including the timelines, required format and any specific forms to be used in the proposal; and

(2) Eligibility requirements for submitting a proposal;

(3) Student eligibility and scholarship amounts, such as but not limited to:

(a) A student is not eligible to earn more than one bachelor's or graduate degree with scholarship funding.

(b) Only undergraduate students without STEM bachelor's degrees are eligible to receive scholarship funding.

(c) A Choose Ohio First scholarship recipient less than full time with one semester left before completion is eligible to receive the minimum scholarship amount of one thousand five hundred dollars.

(4) Required cost share;

(5) Any minimum and maximum amount of award to be granted by the chancellor.

(E) Review process of proposals

(1) Administrative review of proposals

(a) Prior to review and evaluation the chancellor's staff will review the proposals to ensure each proposal complies administratively with the general guidelines, requirements, and program objectives.

(b) If a proposal does not comply administratively, the chancellor may ask the applicant of the proposal clarifying questions and request additional information. The applicant of the proposal has ten days from notice of the defect to remedy the proposal.

(c) At the chancellor's discretion, a proposal that fails to comply administratively shall not be reviewed and evaluated.

(d) Proposals that are reviewed and evaluated will be posted on the department's web site,www.ohiohighered.org/cof.

(e) The applicant of a proposal not reviewed and evaluated shall receive written notice within thirty days of the posted results of the administrative review.

(2) Review panel

(a) The chancellor, in the chancellor's discretion, may convene a panel, comprised of experts the chancellor appoints, to review and evaluate proposals.

(b) The review panel, if convened, will review and evaluate proposals in the following manner:

(i) Address the responsiveness of the proposal to the requirements of the request for proposal;

(ii) Determine which proposals best meet the evaluation criteria;

(iii) Determine which proposals should be recommended to the chancellor for funding consideration.

(c) The review panel will make recommendations directly to the chancellor.

The chancellor shall take into account the review panel evaluations and recommendations and shall make the final funding decisions. A proposal may be accepted in part (with changes) as determined appropriate by the chancellor.

(3) Review of proposals in absence of panel

(a) If the chancellor does not convene a review panel to review and evaluate proposals, the chancellor, or the chancellor's designee(s), shall review and evaluate the proposals in the following manner:

(i) Address the responsiveness of the proposal to the requirements of the request for proposal;

(ii) Determine which proposals best meet the evaluation criteria;

(iii) Determine which proposals should be considered for funding consideration, or in the case of review and evaluation by the chancellor's designee(s), recommended to the chancellor for funding consideration.

(b) The chancellor shall exercise independent judgment in making final funding decisions.

(F) Evaluation Criteria

(1) The chancellor, or the chancellor's designee(s) or review panel if convened, will review each proposal submitted in response to each request for proposals. Proposals received by entities deemed to be ineligible to submit proposals as defined in the request for proposals shall not be reviewed. The review of proposals shall include, but not be limited to, the consideration of one or more of the criteria specified in section 3333.62 of the Revised Code.

(2) Special consideration will be given to proposals that recruit socially disadvantaged individuals. Socially disadvantaged individuals are those who have been subjected to racial or ethnic prejudice or cultural bias within American society because of their identification as members of groups without regard to their individual qualities. Socially disadvantaged individuals could also include:

(a) At least one objective distinguishing feature such as race, ethnic origin, gender, physical handicap, long-term residence in an environment isolated from the mainstream of American society, or other similar causes not common to individuals who are not socially disadvantaged

(b) Personal experiences of substantial and chronic social disadvantage in society.

(3) The chancellor will endeavor to make awards under the choose Ohio first scholarship program as set forth in Section 3333.64 of the Revised Code.

(4) Past performance for institutions that have previously been awarded Choose Ohio First scholarships may be considered in each competition that may include, but not limited to, meeting reporting requirements, retaining and graduating students, and serving as primary contact for student questions.

(G) Public Meeting

Prior to final funding decisions by the chancellor, each proposal submitted for consideration shall be summarized by the chancellor's staff at a public meeting. Each public university or college with a proposal pending for consideration shall have the opportunity to review the summary and answer questions or respond to concerns about the proposal raised by the chancellor's staff.

(H) Selection and award agreement preparation

(1) Upon completion of the review and evaluation process, and, if applicable, after recommendations have been made, the chancellor shall determine which proposals receive awards, in whole or in part. Applicants will be notified in writing of the outcome of their proposals.

(2) After a proposal has been selected for funding by the chancellor, the chancellor's staff will seek approval from the state controlling board to prepare the final award agreement.

(3) At the request of the chancellor, an institution selected for funding and seeking approval from the state controlling board shall attend the controlling board meeting.

(I) Award Agreements

(1) The institution with an award approved by the controlling board shall enter into an agreement with the Ohio department of higher education. The agreement will be based on the proposal as amended with the inclusion of a revised budget or other amended conditions set forth by the chancellor.

(2) Funding at the requested levels will be contingent upon performance against the stated goals and available funds.

(3) For three additional years following the completion of the project period, the institution will be required to submit an annual report detailing the overall status of the project.

(4) Any institution that violates the terms of its award agreement may be required to repay the award plus interest at the rate specified in section 5703.47 of the Revised Code.

(J) Reporting and Performance Requirements

(1) Institutions will be required to submit regular reports as specified in the award agreement. At a minimum, performance reports, periodic success stories attributable to the state-funded program, and annual reports for three years following the project period are required. The institution will be responsible for submitting reports to the chancellor's staff utilizing the specified mechanism.

(2) Each newly funded choose Ohio first scholarship program institution will be required to implement a continuous assessment plan that evaluates the program at its campus. Institutions are expected to complete the project as described in the proposal as funded and as amended. The chancellor's staff will assign a project administrator who will work with the institution throughout the duration of the project. The chancellor's staff and institutions will develop a series of performance metrics that will be used to measure progress of the program. Institutions will be required to collect appropriately disaggregated baseline data, to measure progress through the collection and analysis of standardized data elements, and to submit required progress reports that record the achievements of the plan within the context of the original goals.

(K) Funding

(1) Cost Share

(a) The award agreement will set forth information regarding the program project budget and cost share. All reasonable institutional operational and capital costs, that are directly associated with delivering the project outcomes identified in the agreement may, in the chancellor's discretion, be counted as eligible cost-share. The value of institutional, public, or private industry cooperative work experiences and internships shall count toward the statewide aggregate amount of other institutional, public, or private money.

(b) As set forth in the award agreement, participating institutions must make regular cost-share investments in the funded choose Ohio first scholarship program project, but will have until the end of the reporting period to meet the full cost-share obligation.

(2) Allowable and nonallowable expenses

(a) The entire award should be used for scholarships, fellowships, grants, or other monetary or nonmonetary incentives to students, however, at the chancellor's discretion, the award agreement may allow for some amounts of the choose Ohio first program to be used for administration.

(b) All costs incurred in preparation of a proposal shall be borne by the applicant, or applicants for a collaboration proposal, and are not recoverable under an award.

Effective: 2/1/2018
Five Year Review (FYR) Dates: 02/01/2023
Promulgated Under: 119.03 
Statutory Authority: 3333.61 
Rule Amplifies: 3333.61 thorugh 3333.69

Ohio Revised Code (ORC)

Section 3333.60 Choose Ohio first scholarship definitions.

Effective: September 10, 2012
Legislation: House Bill 487 - 129th General Assembly

As used in sections 3333.61 to 3333.69 of the Revised Code:

(A) "State university or college" has the same meaning as in section 3345.12 of the Revised Code.

(B) "State university" and "state institution of higher education" have the same meanings as in section 3345.011 of the Revised Code.

 

Section 3333.61 Choose Ohio first scholarship program.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall establish and administer the choose Ohio first scholarship program. Under the program, the chancellor, subject to approval by the controlling board, shall make awards to state universities or colleges for programs and initiatives that recruit students and provide work-based learning opportunities in the fields of science, including health professions, technology, engineering, and mathematics to state universities or colleges, in order to enhance regional educational and economic strengths and meet the needs of the state's regional economies. Awards may be granted for programs and initiatives to be implemented by a state university or college alone or in collaboration with other state institutions of higher education, nonpublic Ohio universities and colleges, or other public or private Ohio entities. If the chancellor makes an award to a program or initiative that is intended to be implemented by a state university or college in collaboration with other state institutions of higher education or nonpublic Ohio universities or colleges, the chancellor may provide that some portion of the award be received directly by the collaborating universities or colleges consistent with all terms of the choose Ohio first scholarship program.

The choose Ohio first scholarship program shall assign a number of scholarships to state universities and colleges to recruit Ohio residents as undergraduate or graduate students in the fields of science, technology, engineering, and mathematics, or in science, technology, engineering, or mathematics, education. The chancellor also may assign a number of choose Ohio first scholarships to state universities and colleges to recruit Ohio residents to enroll in certificate programs in the fields of science, technology, engineering, and mathematics. Choose Ohio first scholarships shall be awarded to each participating eligible student as a grant to the state university or college the student is attending and shall be reflected on the student's tuition bill. Choose Ohio first scholarships are student-centered grants from the state to students to use to attend a university or college and are not grants from the state to universities or colleges.

Notwithstanding any other provision of this section or sections 3333.62 to 3333.69 of the Revised Code, a nonpublic four-year Ohio institution of higher education may submit a proposal for choose Ohio first scholarships. If the chancellor awards a nonpublic institution scholarships, the nonpublic institution shall comply with all requirements of this section, sections 3333.62 to 3333.69 of the Revised Code, and the rules adopted under this section that apply to state universities or colleges awarded choose Ohio first scholarships.

The chancellor shall adopt rules in accordance with Chapter 119. of the Revised Code to administer the program.

 

Section 3333.613 Choose Ohio first scholarship reserve fund.

Effective: September 30, 2021
Legislation: House Bill 110

There is hereby created in the state treasury the choose Ohio first scholarship reserve fund to consist of such amounts designated for the purposes of the fund by the general assembly or the federal government. As soon as possible following the end of each fiscal year, the chancellor of higher education shall certify to the director of budget and management the unencumbered balance of the general revenue fund appropriations made in the immediately preceding fiscal year for purposes of the choose Ohio first scholarship program created in section 3333.61 of the Revised Code. Upon receipt of the certification, the director of budget and management may transfer an amount not exceeding the certified amount from the general revenue fund to the choose Ohio first scholarship reserve fund. Moneys in the choose Ohio first scholarship reserve fund shall be used to pay scholarship obligations in excess of the general revenue fund appropriations made for that purpose.

The director of budget and management may transfer any unencumbered balance from the choose Ohio first scholarship reserve fund to the general revenue fund.

If it is determined that general revenue fund appropriations are insufficient to meet the obligations for the choose Ohio first scholarship in a fiscal year, the director of budget and management may transfer funds from the choose Ohio first scholarship reserve fund to the general revenue fund in order to meet those obligations. The amount transferred is hereby appropriated. If the funds transferred from the choose Ohio first scholarship reserve fund are not needed, the director of budget and management may transfer the unexpended balance from the general revenue fund back to the choose Ohio first scholarship reserve fund.

 

Section 3333.615 Elimination of certain choose Ohio first scholarship components.

Effective: September 30, 2021
Legislation: House Bill 110 - 134th General Assembly

The primary care medical student, primary care nursing student, and primary care dental student components of the choose Ohio first scholarship program created under former sections 3333.611, 3333.612, and 3333.614 of the Revised Code as those sections existed prior to the effective date of this section are abolished on the effective date of this section.

 

Section 3333.62 Competitive process for program awards.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall establish a competitive process for making awards under the choose Ohio first scholarship program. The chancellor, on completion of that process, shall make a recommendation to the controlling board asking for approval of each award selected by the chancellor.

Any state university or college may apply for an award under the program. The state university or college shall submit a proposal and other documentation required by the chancellor, in the form and manner prescribed by the chancellor. A proposal may propose an initiative to be implemented solely by the state university or college or in collaboration with other state institutions of higher education, nonpublic Ohio universities or colleges, or other public or nonpublic Ohio entities.

The chancellor shall determine which proposals will receive awards each fiscal year, and the amount of each award, on the basis of the merit of each proposal, which the chancellor, subject to approval by the controlling board, shall determine based on the extent to which a proposal recruits underrepresented populations in the fields of science, technology, engineering, and mathematics or science, technology, engineering, or mathematics education, along with one or more of the following criteria:

(A) The quality of the program that is the subject of the proposal and the extent to which additional resources will enhance its quality;

(B) The extent to which the proposal is integrated with the strengths of the regional economy;

(C) The extent to which the proposal is integrated with the university's or college's mission and does not displace existing resources already committed to the mission;

(D) The extent to which the university or college has committed to, or demonstrated, an increase in total graduates within the disciplines of science, technology, engineering, and mathematics or science, technology, engineering, or mathematics education, consistent with a goal to increase the total number of Ohio residents in the workforce who are highly qualified in these disciplines;

(E) The extent to which the proposal meets a statewide educational need;

(F) The extent to which the proposal facilitates the completion of an associate or a baccalaureate degree in a cost-effective manner, for example, by facilitating students' completing two years at a two-year institution and two years at a state university or college;

(G) The extent to which the proposal encourages students to complete a certificate program at a state university or college.

 

Section 3333.63 Meeting prior to making awards - proposal summary review.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall conduct at least one public meeting annually, prior to deciding awards under the choose Ohio first scholarship program. At the meeting, an employee of the chancellor shall summarize the proposals submitted for consideration, and each state university or college that has a proposal pending shall have the opportunity to review the summary of their proposal prepared by the chancellor's staff and answer questions or respond to concerns about the proposal raised by the chancellor's staff.

 

Section 3333.64 Fiscal and distributive goals; work-based learning requirement.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall endeavor to make awards under the choose Ohio first scholarship program such that the aggregate, statewide amount of other institutional, public, and private money pledged to the program in each fiscal year equals at least one hundred per cent of the aggregate amount of the money awarded under the program that year. All students receiving a choose Ohio first scholarship shall be involved in work-based learning through a co-op, internship, experience in a university, college, or private laboratory, or other work-based learning experience.

State universities or colleges or nonpublic four-year Ohio institutions of higher education may appeal to the chancellor for a waiver of this requirement in cases where exceptional circumstances make one hundred per cent placement in a work-based learning environment impractical or significantly unachievable. The value of institutional, public, or private industry co-ops and internships shall count toward the statewide aggregate amount of other institutional, public, or private money specified in this paragraph.

The chancellor also shall endeavor to provide that students from all regions of the state are able to
participate in the scholarship program.

 

Section 3333.65 Award recipients to enter use agreement.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall require each state university or college, and any nonpublic Ohio university or college with which the state university or college is collaborating, that the controlling board approves to receive an award under the choose Ohio first scholarship program to enter into an agreement governing the use of an award under the program. The agreement shall contain terms the chancellor determines to be necessary.

The chancellor may require a state university or college or a nonpublic Ohio university or college that violates the terms of the agreement to repay the award plus interest at the rate required by section 5703.47 of the Revised Code.

 

Section 3333.66 Scholarship amounts.

Effective: September 30, 2021
Legislation: House Bill 110

(A)(1) Except as provided in division (A)(2) of this section, in each academic year, no student who receives a choose Ohio first scholarship shall receive less than one thousand five hundred dollars or more than one-half of the highest in-state undergraduate instructional and general fees charged by all state universities. For this purpose, if Miami university is implementing the pilot tuition restructuring plan originally recognized in Am. Sub. H.B. 95 of the 125th general assembly, that university's instructional and general fees shall be considered to be the average full-time in-state undergraduate instructional and general fee amount after taking into account the Ohio resident and Ohio leader scholarships and any other credit provided to all Ohio residents.

(2) The chancellor may authorize a state university or college or a nonpublic Ohio institution of higher education to award a choose Ohio first scholarship in the amount of not less than five hundred dollars but not more than one-half of the highest in-state undergraduate instructional and general fees charged by all state universities to a student enrolled in a certificate program designated as an eligible program by the chancellor.

(3) A student receiving multiple awards under division (A) of this section may not exceed the maximum permitted amount for each individual award.

(B) The general assembly intends that money appropriated for the choose Ohio first scholarship program in each fiscal year be used for scholarships in the following academic year.

 

Section 3333.68 College proposal preference for future awards.

Effective: September 30, 2021
Legislation: House Bill 110

When making an award under the choose Ohio first scholarship program, the chancellor of higher education, subject to approval by the controlling board, may commit to giving a state university's or college's proposal preference for future awards after the current fiscal year or fiscal biennium. A proposal's eligibility for future awards remains conditional on all of the following:

(A) Future appropriations of the general assembly;

(B) The university's or college's adherence to the agreement entered into under section 3333.65 of the Revised Code, including its fulfillment of pledges of other institutional, public, or nonpublic resources;

(C) A demonstration that the students receiving the scholarship are satisfied with the state universities or colleges selected by the chancellor to offer the scholarships.

The chancellor and the controlling board shall not commit to awarding any proposal for more than
five fiscal years at a time. However, when a commitment for future awards expires, the chancellor
and the controlling board may grant a one-time extension of the award for a period not to exceed
four years.

 

Section 3333.69 Monitor of initiatives for which award granted.

Effective: September 30, 2021
Legislation: House Bill 110

The chancellor of higher education shall monitor each initiative for which an award is granted under the choose Ohio first scholarship program to ensure the following:

(A) Fiscal accountability, so that the award is used in accordance with the agreement entered into under section 3333.65 of the Revised Code;

(B) Operating progress, so that the initiative is managed to achieve the goals stated in the proposal and in the agreement, and so that problems may be promptly identified and remedied;

(C) Desired outcomes, so that the initiative contributes to the program's goals of enhancing regional educational and economic strengths and meeting regional economic needs.

 

Section 3333.38 Ineligibility for student financial assistance supported by state funds.

Effective: September 30, 2021
Legislation: House Bill 110

(A) As used in this section:

(1) "Institution of higher education" includes all of the following:

(a) A state institution of higher education, as defined in section 3345.011 of the Revised Code;

(b) A nonprofit institution issued a certificate of authorization under Chapter 1713. of the Revised Code;

(c) A private institution exempt from regulation under Chapter 3332. of the Revised Code, as prescribed in section 3333.046 of the Revised Code;

(d) An institution of higher education with a certificate of registration from the state board of career colleges and schools under Chapter 3332. of the Revised Code.

(2) "Student financial assistance supported by state funds" includes assistance granted under sections 3315.33, 3333.12, 3333.122, 3333.125, 3333.21, 3333.26, 3333.28, 3333.372, 3333.391, 5910.03, 5910.032, and 5919.34 of the Revised Code, financed by an award under the choose Ohio first scholarship program established under section 3333.61 of the Revised Code, or financed by an award under the Ohio co-op/internship program established under section 3333.72 of the Revised Code, and any other post-secondary student financial assistance supported by state funds.

(B) An individual who is convicted of, pleads guilty to, or is adjudicated a delinquent child for one of the following violations shall be ineligible to receive any student financial assistance supported by state funds at an institution of higher education for two calendar years from the time the individual applies for assistance of that nature:

(1) A violation of section 2917.02 or 2917.03 of the Revised Code;

(2) A violation of section 2917.04 of the Revised Code that is a misdemeanor of the fourth degree;

(3) A violation of section 2917.13 of the Revised Code that is a misdemeanor of the fourth or first degree and occurs within the proximate area where four or more others are acting in a course of conduct in violation of section 2917.11 of the Revised Code.

(C) If an individual is convicted of, pleads guilty to, or is adjudicated a delinquent child for committing a violation of section 2917.02 or 2917.03 of the Revised Code, and if the individual is enrolled in a state-supported institution of higher education, the institution in which the individual is enrolled shall immediately dismiss the individual. No state-supported institution of higher education shall admit an individual of that nature for one academic year after the individual applies for admission to a state-supported institution of higher education. This division does not limit or affect the ability of a state-supported institution of higher education to suspend or otherwise discipline its students.

 

Section 3345.32 Student noncompliance with selective service law.

Effective: September 30, 2021
Legislation: House Bill 110

(A) As used in this section:

(1) "State university or college" means the institutions described in section 3345.27 of the Revised Code and the northeast Ohio medical university.

(2) "Resident" has the meaning specified by rule of the chancellor of higher education.

(3) "Statement of selective service status" means a statement certifying one of the following:

(a) That the individual filing the statement has registered with the selective service system in accordance with the "Military Selective Service Act," 62 Stat. 604, 50 U.S.C. App. 453, as amended;

(b) That the individual filing the statement is not required to register with the selective service for one of the following reasons:

(i) The individual is under eighteen or over twenty-six years of age.

(ii) The individual is on active duty with the armed forces of the United States other than for training in a reserve or national guard unit.

(iii) The individual is a nonimmigrant alien lawfully in the United States in accordance with section 101 (a)(15) of the "Immigration and Nationality Act," 8 U.S.C. 1101, as amended.

(iv) The individual is not a citizen of the United States and is a permanent resident of the Trust Territory of the Pacific Islands or the Northern Mariana Islands.

(4) "Institution of higher education" means any eligible institution approved by the United States department of education pursuant to the "Higher Education Act of 1965," 79 Stat. 1219, as amended, or any institution whose students are eligible for financial assistance under any of the programs described by division (E) of this section.

(B) The chancellor shall, by rule, specify the form of statements of selective service status to be filed in compliance with divisions (C) to (E) of this section. Each statement of selective service status shall contain a section wherein a male student born after December 31, 1959, certifies that the student has registered with the selective service system in accordance with the "Military Selective Service Act," 62 Stat. 604, 50 U.S.C. App. 453, as amended. For those students not required to register with the selective service, as specified in divisions (A)(2)(b)(i) to (iv) of this section, a section shall be provided on the statement of selective service status for the certification of nonregistration and for an explanation of the reason for the exemption. The chancellor may require that such statements be accompanied by documentation specified by rule of the chancellor.

(C) A state university or college that enrolls in any course, class, or program a male student born after December 31, 1959, who has not filed a statement of selective service status with the university or college shall, regardless of the student's residency, charge the student any tuition surcharge charged students who are not residents of this state.

(D) No male born after December 31, 1959, shall be eligible to receive any loan, grant, scholarship, or other financial assistance for educational expenses granted under section 3315.33, 3333.12, 3333.122, 3333.125, 3333.21, 3333.22, 3333.26, 3333.391, 5910.03, 5910.032, or 5919.34 of the Revised Code, financed by an award under the choose Ohio first scholarship program established under section 3333.61 of the Revised Code, or financed by an award under the Ohio co-op/internship program established under section 3333.72 of the Revised Code, unless that person has filed a statement of selective service status with that person's institution of higher education.

(E) If an institution of higher education receives a statement from an individual certifying that the individual has registered with the selective service system in accordance with the "Military Selective Service Act," 62 Stat. 604, 50 U.S.C. App. 453, as amended, or that the individual is exempt from registration for a reason other than that the individual is under eighteen years of age, the institution shall not require the individual to file any further statements. If it receives a statement certifying that the individual is not required to register because the individual is under eighteen years of age, the institution shall require the individual to file a new statement of selective service status each time the individual seeks to enroll for a new academic term or makes application for a new loan or loan guarantee or for any form of financial assistance for educational expenses, until it receives a statement certifying that the individual has registered with the selective service system or is exempt from registration for a reason other than that the individual is under eighteen years of age.