CEMS Training Materials

Current CEMS Training Documents:

CEMS Faculty Submitter:

CEMS Institutional Coordinator:

CEMS Faculty Review Panels :

 

 

 

 

Step-by-Step Guides:

 

New AP Match

Create a New AP Match

Step 1

Go to  https://cems.regents.ohio.gov. Enter your username and password assigned to you by your Institutional or OBR Coordinator.

CEMS Login

___________________________________________________________________________________


Step 2

Click on the “Matches” button from the main navigation bar located at the top of the page and select “AP Matches”

AP Match

___________________________________________________________________________________


Step 3

Click on “Create a New AP Match” button on the right of the page.

Create a New AP Match

___________________________________________________________________________________


Step 4

This is a 3 step process.  The first is to select the AP Test, Start Year/Term, and appropriate AP Score(s).  Ensure that all areas marked with a red* are filled out.  When finished, click on the “Next” button on the lower right of the page.

CREAT AN AP MATCH


___________________________________________________________________________________

Step 5

Select the course (if any) that will be used for the match.  Courses can be identified from the list or found using the Course Look-Up box.  Identified courses should be shuttled to the right by double-clicking on the course or by a right arrow button.  Other credits can also be added as indicated.  When finished, click on the “Next” button on the lower right of the page.

Choose Course to Match

___________________________________________________________________________________


Step 6

The final step is to review the Match.  Each area should be reviewed for accuracy and can be edited from this page without having to use the “back” button by using the “Edit” button on the right of each item. 

If additional comments are desired, they can be entered at the bottom of the page. 

There are two options after review is complete, either to “Save as Draft” or “Save and Submit to Institution Coordinator”.  Choose the appropriate option and click on the “Submit” button at the bottom of the page to save the Match.  

If an error is encountered, be sure to review the message and the Match itself to ensure all requirements are being met.

AP Review Match

New Account

Create a New Account

Step 1:

Go to https://cems.regents.ohio.gov/CEM S/login. Click on the link “New User? Request an Account Here!”

New User Login

Step 2:

Fill out as many fields as possible, ensuring that the information is accurate. Your email address will be important, as all password resets and emails relating to the CEMS system will be directed here.

Account Request Fields Account Request Fields

Step 3:

When finished, click on the “Submit Request” button on the top right of the page.

Submit

New Course

Create a New Course

Step 1

Go to  https://cems.regents.ohio.gov. Enter your username and password assigned to you by your Institutional or OBR Coordinator.

CEMS Login

Step 2

Click on “Courses” in the main tab near the top of the page.

Courses Menu

Step 3

Click on “Create a New Course” button on the left of the page.

Create Course 3

Step 4

Courses are created in 4 steps.  Be sure to use the “Back” button on the lower left of the page if there is a need to revisit an already completed step. 

The first step is to enter the course information.  Be sure accurately enter information in all the fields when available to ensure that vital data are captured and errors are avoided. 

Enter the Course Title/Name, Campuses, Course ID(s), Credit Hours, Lecture/Lab/Other Hours Per Week for the Course. 

Add other Course IDs only when those courses are considered co-listed courses. 

 When finished, click on the “Next” button on the lower right of the page.

Create Course Step 4

Step 5

First select any and all campuses associated offering the new course. 

After selecting your “Start Term” and “Start Year”, the option to search available Course IDs will become available.

 Click  to search all courses. 

Create Course Step 5

Step 6

In the pop up, you will find a list of all courses available to your institution and campuses.  Begin typing the Course Title or Abbreviation until you have found the course you are attempting to submit.

*Note:  If your course is not listed, Exit out of this box to return to the screen in STEP 4 PLEASE SKIP TO STEP 6 IN THE INSTRUCTIONS

Create Course Step 6

Step 7

If you were not able to find your course in STEP 6, select the “Can’t find Course ID?” link to manually enter your course information. 

Create Course Step 7

Step 8

Enter your “Course ID” and “Course Title”  and select “Accept”

Create Course Step 8

Step 9

After selecting your course or manually entering your course, it will revert back to the screen seen in STEP 4.  The “Course Subject”, “Course Number”, “Low Credit Hours”, “High Credit Hours” must be entered to move the process forward. 

Create Course Step 9

Step 10

The next step involves adding “Textbooks and Readings.”   There are two ways to do this:

  1.  Use either 10 or 13 digit ISBN numbers to look up textbook information.  Press the “Lookup” button to search for the text book.
  2. Manually type in all the textbook information.

Use the “Add Textbook” button to add the desire textbook.  Manually enter all the textbook information if the search yields no results. 

Additional reading can also be manually put in for the course. 

When finished, click on the “Next” button on the lower right of the page.

Create Course Step 10

Step 11

The next step is to add more course data.  Fill in as many data fields as possible.  Pre-Requisite and Co-Requisite Requirements might not be available for some courses.  In that case the textbox can be left blank.

Fill out Catalog Descriptions, Instructional Goals or Objectives, Description of Assessment and/or Evaluation of Student Learning at all times. 

Additional Information can be any information that the submitter feels that the faculty review panel should know about the course that is not listed in the syllabus.

When finished, click on the “Next” button on the lower right of the page.

Create Course Step 11

Step 12

The final step is to select “Attach a New Document”. The drop down on the subsequent pop up offers a list of most frequently used document types or just an “Other” if the user cannot use a pre-populated category.  The preferred file types include PDF, Word, or Excel.  Once the file/document was selected using the button, and then click on the “Upload” button to post the file/document to the Course. 

Multiple files can be attached. 

Create Course 12

Create Course 13

When finished, click on the “Submit to ODHE” button on the lower right of the page.  This completes the creation of a course in CEMS.

*Note: Selecting “Save as Draft” in the bottom right hand corner will allow you to save your progress and come back to it after obtaining more information.

New CTAG (CT) Match

Create a New CT CTAG Match

Step 1

Go to  https://cems.regents.ohio.gov. Enter your username and password assigned to you by your Institutional or OBR Coordinator.

CEMS Login

Step 2:

Click on the “Matches” button from the main navigation bar located at the top of the page.

CTAG Match 2

Step 3:

Click on “Create a New CT CTAG Match” button on the right of the page.

CTAG Match Step 3

Step 4:

Next, type a Start Term year (e.g. 2013) and choose a Term.   Next choose whether to match by CTAG or specific CTAN, and then choose from the drop down menu that appears.  Ensure that all areas marked with a red* need to be filled out. 

Notice that if you select a CTAN or CTAG, the learning outcomes show below, including the essential ones.

When finished click on the “Next” button on the lower right of the page.  

CTAG Match Step 4

Step 5

First, choose if the match is being associated with a CT Program or Course.  Because this is based on a Program, select the Program option.  This will provide a list of Programs to choose from. 

Enter the program that will be used for the match.  Programs can be identified from the list or found using the search box.  Identified programs should be shuttled to the right.  When finished click on the “Next” button on the lower right of the page.

CTAG Match 5

Step 6:

The next step is to Enter the Learning Outcomes.  Note that the instructions provided show the Match information, so be sure to review to ensure accuracy.  You may also view the Program details (if applicable).

Enter learning outcomes for the match.  Use the “add” button to enter each learning outcome.  At least one learning outcome must be entered, and all guidelines must be entered.  These are marked with a large red*

When finished click on the “Next” button on the lower right of the page.

CTAG Match 6

Be sure to complete the Learning outcome or guidelines entirely before saving.   

CTAG Match 6 Part 2

Step 7:

The final step is to review the Match.  Each area should be reviewed for accuracy and can be edited from this page without having to use the “back” button by using the “Edit” button on the right of each item.  If additional comments are desired, they can be entered at the bottom of the page.  There are two options after review is complete, either to “Save as Draft” or “Save and Submit to Institution Coordinator”.  Choose the appropriate option and click on the “Submit” button at the bottom of the page to save the Match.  If an error is encountered, be sure to review the message and the Match to ensure all requirements were met.

CTAG Match Step 7

CTAG Match Step 7 Part 2

New CTAG (CT) Match Secondary

New CTAG Match

New OTM Match

Create a New OTM Match

Step 1

Go to  https://cems.regents.ohio.gov. Enter your username and password assigned to you by your Institutional or OBR Coordinator.

CEMS Login

Step 2:

Click on the “Matches” button from the main navigation bar located at the top of the page.

OTM Match 2

Step 3:

Click on “Create a New OTM Match” button on the right of the page.

OTM Match 3

Step 4:

First, select OTM Area, OTM, and Start Term.  Ensure that all areas marked with a red are filled out.  When finished, click on the “Next” button on the lower right of the page.

OTM Match 4

Step 5

Enter the course(s) that will be used for the match.  There may be multiple courses that need to be linked to the match for OTM with Learning Outcomes. 

Courses can be identified from the list or found using the Course Look-Up box.  Identified courses are to be shuttled to the right

When finished, click on the “Next” button on the lower right of the page.

OTM Match 5

Step 6:

Enter any additional information such as credit hour weight distribution for interdisciplinary courses.  Select “Add Interdisciplinary Weight Requirement” if applicable.

Otherwise, when finished, click on the “Next” button on the lower right of the page.

OTM Match 6

Step 7:

Click on “View Learning Outcomes & Guidelines” to see the requirements. 

Enter a description of how students meet OTM learning outcomes/guidelines.  Use the “Add” button to enter each learning outcome/guideline description.  At least one learning outcome from 1a-1e must be entered. 

All guidelines are required, which are marked with a large red

When finished, click on the “Next” button on the lower right of the page.

OTM Match 7

Step 8:

The final step is to review the Match.  Each area should be reviewed for accuracy and can be edited from this page without having to use the “back” button.  Simply use the “Edit” button on the right of each item. 

If additional comments are desired, they can be entered at the bottom of the page. 

There are two options after review is complete, either to “Save as Draft” or “Save and Submit to Institution Coordinator”.  Choose the appropriate option and click on the “Submit” button at the bottom of the page to save or complete the Match.

OTM Match 8

New Program

New Secondary Course

New TAG Match

Copy a Course

Copy a Match

Edit a Course

Edit a Match

Edit a Returned Match by Faculty Submitter

Expire an Approved Match

Expire an Approved Match and Course

Review a Match

Review an Expedited Match

Revise a Returned Match as Institutional Coordinator

Withdraw a Match

Secondary Course Training Videos