Non-Credit Certificate Program Inventory
Report on any non-credit certificate programs offered in the academic year that are open to all students that are technical in nature. Individuals typically enroll in noncredit courses for personal enrichment, workforce training, and/or professional development. Noncredit classes offer individuals the opportunity to learn, grow, and improve professionally without receiving academic credit. Do not report on programs limited to enrollment from certain employers or restricted in other ways based on contracts with an entity supplying the student pool.
Format: Files are submitted as .csv files through the HEI web portal (https://hei.ohiohighered.org) following the formatting for each field laid out in the file specifications below. Data fields should be submitted separated by commas. Commas cannot be included in the content of any text field unless the values are surrounded by double quotes (i.e., "Program Title is Computers for All, Coding for everyone").Each csv file should have the column names in the first row (“header” row).
Submission Schedule
The reporting window is January 1 – March 31. Data is reported annually.
Capture Date
The data reported should reflect the programs offered in the current academic year. For example, the data reported in Jan - March 2020 will reflect any programs offered in the 2019-2020 academic year.
Relationship to Other File Submissions
None.
Data Fields
Non-Credit Certificate Program Inventory File
|
Rqmt ID |
Field Names |
Field Attributes and Procedures |
Data Format |
Required / Optional |
|
1 |
Key 1 Campus |
Enter a campus code from Institution/Campus Codes. |
Alphabetic |
Required |
|
2 |
Key 2 Program Code |
Enter a code that uniquely identifies this program from all others at this campus. |
Alphanumeric 15 characters |
Required |
|
3 |
Key 3 Program Title |
Enter the program title as it is presented in student or public information materials. |
Alphanumeric 250 characters |
Required |
|
4 |
Key 4 Subject Code |
Enter a code from Subject Codes to describe the subject matter of the program. |
Alphanumeric 6 characters |
Required |
|
5 |
Primary SOC Code |
Enter a code from SOC code to describe the most appropriate primary occupation related to the certificate. No dash. Lookup SOC codes here: https://www.bls.gov/soc/ |
Alphanumeric 6 characters |
Required |
|
6 |
Secondary SOC Code |
Enter a code from SOC code to describe the most appropriate occupation related to the certificate. Lookup SOC codes here: https://www.bls.gov/soc/ |
Alphanumeric 6 characters |
Optional |
|
7 |
Certification/Licensure |
Enter “Y” for a program includes a professional certification or licensure and “N” if not. This could include product-specific certifications (common in the IT industry) or professional certifications which are intended to be portable to all places a certified professional might work (such as Professional Certificate in Accounting (PCA) or Professional Certificate in Supply Chain Management (PCSCM)). Certification is an employment qualification and not a legal requirement for practicing a profession. |
Alphanumeric 1 characters |
Required |
|
8 |
Credential Code |
If Certificate/Licensure is “Y”, enter a code from the CREDENTIAL_CODES. |
Numeric 3 characters |
Required for Certificate/Licensure |
|
9 |
Minimum Number of Clock Hours for Program/Certificate Completion |
Enter the number of clock hours required for this program. |
Numeric 3 characters |
Optional |
|
10 |
Conversion to Credit Hours |
Enter the number of credit hours this program would count towards if student matriculates to an undergraduate level upon completion. |
Numeric 3 characters |
Optional |
|
11 |
Minimum Expected Time to Completion |
Enter the number of weeks expected to complete the program/certificate. If the program is less than 1 week, please enter 1. Enter whole nubmers only; round up if needed. |
Numeric 3 characters |
Required |
|
12 |
Program Status |
Enter "A" if the program is currently active. Enter "I" if the program is inactive. |
Alphabetic 1 character |
Required |
|
13 |
Program Cost |
Enter total cost or tuition of the program, inclusive of fees. No cents, round it to nearest dollar, expectation is that there are no non-numeric characters (i.e. dollar signs or commas) |
Numeric 8 characters |
Required |
|
14 |
Program Description |
Enter a description of the program. |
Alphanumeric 1000 characters |
Optional |
|
15 |
Program URL |
Enter a URL for the program. |
Alphanumeric 150 characters |
Optional
|
|
16 |
Delete Switch |
Enter Y if the record is to be deleted from the inventory. Otherwise enter N. |
Alphabetic 1 character |
Required |
