Non-Credit Program Inventory

Non-Credit Certificate Program Inventory

Report on any non-credit certificate programs offered in the academic year that are open to all students that are technical in nature. Individuals typically enroll in noncredit courses for personal enrichment, workforce training, and/or professional development. Noncredit classes offer individuals the opportunity to learn, grow, and improve professionally without receiving academic credit. Do not report on programs limited to enrollment from certain employers or restricted in other ways based on contracts with an entity supplying the student pool.

Format: Files are submitted as .csv files through the HEI web portal (https://hei.ohiohighered.org) following the formatting for each field laid out in the file specifications below. Data fields should be submitted separated by commas. Commas cannot be included in the content of any text field unless the values are surrounded by double quotes (i.e., "Program Title is Computers for All, Coding for everyone").Each csv file should have the column names in the first row (“header” row).

Submission Schedule

The reporting window is January 1 – March 31. Data is reported annually.

Capture Date

The data reported should reflect the programs offered in the current academic year. For example, the data reported in Jan - March 2020 will reflect any programs offered in the 2019-2020 academic year.

Relationship to Other File Submissions

None.

Data Fields

Non-Credit Certificate Program Inventory File

Rqmt ID

Field Names

Field Attributes and Procedures

Data Format

Required / Optional

1

Key 1 Campus

Enter a campus code from Institution/Campus Codes

Alphabetic 
4 characters 

Required

2

Key 2 Program Code

Enter a code that uniquely identifies this program from all others at this campus.

Alphanumeric

15 characters

Required

3

Key 3 Program Title

Enter the program title as it is presented in student or public information materials.

Alphanumeric

250 characters

Required

4

Key 4 Subject Code

Enter a code from Subject Codes to describe the subject matter of the program.

Alphanumeric

6 characters

Required

5

Primary SOC Code

Enter a code from SOC code to describe the most appropriate primary occupation related to the certificate. No dash. Lookup SOC codes here: https://www.bls.gov/soc/

Alphanumeric

6 characters

Required

6

Secondary SOC Code

Enter a code from SOC code to describe the most appropriate occupation related to the certificate. Lookup SOC codes here: https://www.bls.gov/soc/

Alphanumeric

6 characters

Optional

7

Certification/Licensure

Enter “Y” for a program includes a professional certification or licensure and “N” if not. This could include product-specific certifications (common in the IT industry) or professional certifications which are intended to be portable to all places a certified professional might work (such as Professional Certificate in Accounting (PCA) or Professional Certificate in Supply Chain Management (PCSCM)).  Certification is an employment qualification and not a legal requirement for practicing a profession.

Alphanumeric

1 characters

Required

8

Credential Code

If Certificate/Licensure is “Y”, enter a code from the CREDENTIAL_CODES.

Numeric

3 characters

Required for Certificate/Licensure

9

Minimum Number of Clock Hours for Program/Certificate Completion

Enter the number of clock hours required for this program.

Numeric

3 characters

Optional

10

Conversion to Credit Hours

Enter the number of credit hours this program would count towards if student matriculates to an undergraduate level upon completion.

Numeric

3 characters

Optional

11

Minimum Expected Time to Completion

Enter the number of weeks expected to complete the program/certificate. If the program is less than 1 week, please enter 1. Enter whole nubmers only; round up if needed.

Numeric

3 characters

Required

12

Program Status

Enter "A" if the program is currently active. Enter "I" if the program is inactive.

Alphabetic

1 character

Required

13

Program Cost

Enter total cost or tuition of the program, inclusive of fees. No cents, round it to nearest dollar, expectation is that there are no non-numeric characters (i.e. dollar signs or commas)

Numeric

8 characters

Required

14

Program Description

Enter a description of the program.

Alphanumeric

1000 characters

Optional

15

Program URL

Enter a URL for the program.

Alphanumeric

150 characters

Optional

 

16

Delete Switch

Enter Y if the record is to be deleted from the inventory. Otherwise enter N.

Alphabetic 1 character

Required