Re-engineering HEI

The HEI system was successfully deployed in 1998.  The system has essentially been running unchanged, with the same architecture and infrastructure, for more than 15 years.  Increasing demand for timely access to information, the expanding complexity of data relationships, the growing volume of data, and the proliferation of data silos to accommodate new needs for information have degraded system functionality and performance over time.  At the same time, system maintenance efforts have been hampered by dwindling technical and business resources, at both the institutional level and at the Ohio Department of Higher Education (ODHE).  

Status Reports





1. What is the project schedule and when will it be completed?

2. How will I know when I need to do something?

The HEI project team will communicate and coordinate any actions and plans through the HEI liaisons, institution CIOs, provosts, and other stakeholders.  

3. Is there something I need to do now at my institution?

In terms of HEI system operation - No.  Expect to operate at status quo through Dec 2017. Any developments ahead of that date will be communicated through appropriate stakeholders.  

4. What if my school already has initiatives planned during the project deployment?

Our intent is to avoid risk for the project and avoid risk for the institutions. Therefore, the expectation is that any deployment plan or schedule that impacts any individual institution will be developed, reviewed, and finalized with the cooperation of relevant subject matter experts from the institution. 

5. Is the data reporting process changing? If so, what changes are planned?

The current data reporting process is firmly rooted in IT practices from the 1990s. However, there likely will be reporting changes. Specific changes will depend largely upon the successful re-engineering of the HEI data model. The intent will be to simplify and alleviate the burdensome process – for institutions and ODHE – that is in place today, ensure and improve data quality across all submissions, and develop a platform that can more easily accommodate changes to business needs. Finally, there is also awareness that any process change will affect the institutions. Proper planning, communication, scheduling, and effort will be key considerations of any change.

6. Is the data that currently is being reported being changed? If so, what changes are planned?

As with the data reporting process, there likely will be changes. Specific changes will also depend largely upon the successful re-engineering of the HEI data model. Changes will be communicated as they are developed. The HEI team will work with campus staff to determine data elements and definitions. 

7. Who do I contact if I – or my leadership – have questions or concerns?

Michael Hopcraft:

Peter McGeoch: