Instructional Grant Adjustment (IA) File March 18, 2003 Beginning with the 2003-2004 academic year

File Description

The Instructional Grant Adjustment File (IA) contains a record for each student for whom the school is requesting an adjustment to the amount of a previous Instruction Grant payment. The record identifies the student and the details of the Instructional Grant Adjustment (IA) .

Submission Schedule

Files may be submitted as often as necessary, although we recommend submitting no more than once per academic term.

Capture Date

The capture date for the Instructional Grant Adjustment (IA) is no sooner than the 15th day of the term.

Relationship to Other File Submissions

For each record in the Instructional Grant Adjustment (IA) file, a corresponding student record must exist in the Instructional Grant Certification (IG) file.

Data Fields (in all records except the file header record)

 

Field Names Field Attributes and Procedures Data Format
Student Identifier Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier that uniquely relates to this student. For a given student, the same identifier must be used in all student related files. Alphanumeric 
9 characters 
Columns 1-9 
Adjustment Amount Enter the amount of the adjustment (dollars and cents) to the amount previously certified for the term indicated in the Adjustment Term below. Numeric6 characters Columns 10-15
Adjustment Type Enter the type of adjustment that the Adjustment Amount represents. R = reduction in amount previously certified. (The Adjustment Amount is to be subtracted from the Award Amount from the IG certification file.) I = increase in amount previously certified. (The Adjustment Amount is to be added to the Award Amount from the IG certification file.) Alphabetic1 character Column 16 Uppercase

Additional Explanations

Adjustment Amount: Enter the amount by which the previously-certified amount is to be increased or decreased for the Adjustment Term. Include cents. For example, an adjustment of $64 must be reported as 006400.

Adjustment Type: An "R" will result in a refund to a previous disbursement or a decrease to an upcoming disbursement, by the amount of the adjustment. For example, the $64 adjustment with Adjustment Type = R, when applied to a $100 certification, will result in a net disbursement of $36 for the term. An "I" will result in an increase by the amount of the adjustment. For example, the $64 adjustment with Adjustment Type = I, when applied to a $100 certification, will result in a net disbursement of $164 for the term.

File Header Record

The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html