Ohio Student Choice Grant Adjustment (SA) File April 5, 2004

File Description

The Student Choice Grant Adjustment (SA) contains a record for each student for whom the school is requesting an adjustment to the amount of a previous Student Choice Grant payment. The record identifies the student and the details of the Student Choice Grant Adjustment (SA) .

Submission Schedule

Files may be submitted as often as necessary, although we recommend submitting no more than once per academic term.

Capture Date

The capture date for the SA file is no sooner than the 15th day of the term.

Relationship to Other File Submissions

The data in this file represent transactions for records that must have been submitted in a previous Student Choice Certification (SH) file for this year and term.  

Data Fields (in all records except the file header record)

Field Names Field Attributes and Procedures Data Format
Student Identifier Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier that uniquely relates to this student. For a given student, the same identifier must be used in all student related files. Alphanumeric
9 characters
Columns 1-9
Adjustment Amount Enter the amount of the adjustment (dollars and cents) to the amount previously certified for the year and term in the header record for this file. Numeric
6 characters
Columns 10-15
Adjustment Type Enter the type of adjustment that the Adjustment Amount represents.

R = reduction in amount previously certified. (The Adjustment Amount is to be subtracted from the Award Amount from the SH certification file.)

I = increase in amount previously certified. (The Adjustment Amount is to be added to the Award Amount from the SH certification file.)

Alphabetic
1 character
Column 16

Additional Explanations

Adjustment Amount: Enter the amount by which the previous award amount is to be increased or decreased for this student for year and term in the header record.  Include cents. For example, an award amount of $123.45 would be entered as "012345"

Adjustment Type: An "R" will result in a refund to a previous disbursement or a decrease to an upcoming disbursement, by the amount of the adjustment. For example, a $64 adjustment with Adjustment Type = R, when applied to a $100 award amount, will result in a net disbursement of $36 for the term. An "I" will result in an increase by the amount of the adjustment. For example, a $64 adjustment with Adjustment Type = I, when applied to a $100 award amount, will result in a net disbursement of $164 for the term.

File Header Record

The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html

The File Identifier to be used for this file is SA.