NEALP Adjustment (NA) File Revised May 31, 2006

Error Code Edit Message Text (Text that appears in the primary edit results) Business Logic (The rules that triggered the error.) Programming Logic (Detailed and technical explanation of the conditions that triggered the error)
035 There are non-blank characters beyond the allotted record length for this file Same as programming logic. If record is too long
017 Record with this student identifier and delete switch is already in the file Same as programming logic. If there is already a NEALP Adjustment record for the corresponding Student Identifier and Adjustment Term in this submission file
041 No certification record found for this student at this institution for this year to apply transaction. Same as programming logic. Check the NEALP certification table for an entry for the corresponding Student Identifier and institution for the year and term specified in the header, and, if no match is found, then
034 Term amount is not numeric Same as programming logic. If Adjustment Amount is not numeric
030 Third term disbursement not valid for semester school Same as programming logic. Check Academic Calendar table for term type for institution. If term type is "S" and Adjustment Term is "WI"
825 The year and term of this record is not available on this system. Same as programming logic. Use calculation for 030 above. If above is not true, and there is not an entry in the academic calendar table for this institution, year and term
031 Term amount exceeds program maximum Same as programming logic. If Adjustment Type is "I," check the NEALP verification table for the annual award amount for this student, institution and academic year. Check the NEALP payment table for all award amounts and adjustments for the year and term as identified in the header, the institution, and student identifier as identified in the submission file. If term type code is "S" (from academic calendar for this institution) and the sum of the all award amounts plus all adjustment amounts plus the Adjustment Amount in this adjustment record is more than one-half the annual award amount for this student for this academic year and institution
OR
If term type code is "Q" and the sum of all award amounts plus all adjustment amounts plus the Adjustment Amount in this adjustment record is more than one-third the annual award amount for this student for this academic year and institution
014 Record for this student has already been submitted by another school Same as programming logic. If adjustment type is “I”, check the NEALP payment table for this student identifier, term and year (from the header record). If a match is found for more than one institution, determine the net amount for each of the institutions for the year and term for this student identifier (total of all transaction amounts for that institution, year and term). If the net amount > $0.00 for more than one institution
043 Invalid Adjustment Type Same as programming logic. If Adjustment Type is neither "R" nor "I"
038 Refund/nonpayment exceeds certified amount and results in a negative balance for the term. Same as programming logic. If Adjustment Type is "R," check the NEALP payment table for all awards and adjustments for the year, term and student identifier as identified in the submission file. Check this submission file for all adjustment amounts for this student identifier. If the sum of all award amounts plus all adjustment amounts plus all Adjustment Amount for all adjustment records in this file is less than zero
056 Total of current and all previous disbursements exceeds program lifetime maximum. Same as programming logic. If adjustment type is "I," calculate the total terms of utilization for the student from the utilization table, and the utilization from this record for this student. If calculated total terms exceeds the equivalent of 4 academic years (12 quarters or 8 semesters),
080 Award amount cannot be adjusted. Student is not making satisfactory progress. Same as programming logic. If there is a certification record for this student, year and term with satisfactory progress = N
085 Award amount cannot be adjusted. Student is enrolled less than half time. Same as programming logic. If there is a certification record for this student, institution, year and term with enrollment status = L