OTC Data Reporting System information for student enrollment and completion for non-credit and credential programming at adult workforce education centers.
OTC Reporting System Manuals
The Ohio Technical Center HEI Certificate and Credentials Reporting System Manual is a guide for training and using the HEI-OTC Data Reporting System.
Data Submissions and Outputs Calendar
Based on the data reported to HEI/OTC, the Ohio Department of Higher Education (ODHE) generates data elements specifically for program reports and subsidy funding.
The data submissions and outputs calendar operates on a fiscal year (beginning on July 1 and ending on June 30), allowing institutions to submit all of their course and enrollment data within a specified timeframe. This allows for consistency in data reporting across institutions. Moreover, it allows ODHE to take a “snapshot” for reporting needs like the Carl D. Perkins’ (Perkins) US Department of Education’s Consolidated Annual Report (CAR) and for state and federal subsidy allocations.
- Data Submissions Deadlines and Outputs Calendar FY18
- OTC-HEI login page: https://otc-hei.ohiohighered.org
For questions, contact Theresa Bryant, Ohio Department of Higher Education, Program Data Manager, at 614-466-0544.
OTC Industry Credential/Subject Code Crosswalk
The OTC Industry Credential/Subject Code Crosswalks contain the following: a listing of course subject codes; suggested levels for the Applied Mathematics, Reading for Information and Locating Information WorkKeys assessments; approved technical attainment assessments; and approved industry credentials. The lists are organized by program area and can be accessed though the links below.
FY13 OTC Industry Credential/Subject Code Crosswalk
- Adult Workforce Education
- Agriculture Education
- Business Education & IT
- Family & Consumer Sciences Education
- Health Careers Education
- Industrial & Engineering Systems
- Marketing Education
- Public Safety Services
Information on Family Education Rights and Privacy Act (FERPA)
These documents include a letter explaining the 2003 federal requirement related to release and privacy of students as well as the two related forms indicating whether a student wants his/her information to be private or public.
- Release of Information Form ( Word)
Useful Links and Information
- Integrated Postsecondary Education Data System (IPEDS)