OTC Data Reporting

OTC Data Reporting System information for student enrollment and completion for non-credit and credential programming at adult workforce education centers.

OTC Reporting System Manuals

The Ohio Technical Center HEI Certificate and Credentials Reporting System Manual is a  guide for training and using the HEI-OTC Data Reporting System.

Data Submissions and Outputs Calendar

Based on the data reported to HEI/OTC, the Ohio Department of Higher Education (ODHE) generates data elements specifically for program reports and subsidy funding.

The data submissions and outputs calendar operates on a fiscal year (beginning on July 1 and ending on June 30), allowing institutions to submit all of their course and enrollment data within a specified timeframe. This allows for consistency in data reporting across institutions. Moreover, it allows ODHE to take a “snapshot” for reporting needs like the Carl D. Perkins’ (Perkins) US Department of Education’s Consolidated Annual Report (CAR) and for state and federal subsidy allocations.  

For questions, contact Theresa Bryant, Ohio Department of Higher Education, Program Data Manager, at 614-466-0544.

OTC Industry Credential/Subject Code Crosswalk

The OTC Industry Credential/Subject Code Crosswalks contain the following: a listing of course subject codes; suggested levels for the Applied Mathematics, Reading for Information and Locating Information WorkKeys assessments; approved technical attainment assessments; and approved industry credentials. The lists are organized by program area and can be accessed though the links below.

FY13 OTC Industry Credential/Subject Code Crosswalk

Information on Family Education Rights and Privacy Act (FERPA)

These documents include a letter explaining the 2003 federal requirement related to release and privacy of students as well as the two related forms indicating whether a student wants his/her information to be private or public.

Useful Links and Information