Ohio College Opportunity Grant Refund Policy

The purpose of this document is to describe the reimbursement policies campuses are required to follow regarding the Ohio College Opportunity Grant (OCOG) program. The OCOG reimbursement policies go into effect beginning in AY 2006 - 2007, and are analogous to those used for the Ohio Instructional Grant (OIG) program.

Calculating an OCOG refund for students who withdraw from all of their courses at the institution:

If a student withdraws from the institution during an academic term the amount of the OCOG refund will be determined by the refund schedule of the institution. The total refund as a percent of the total instructional and general fees charged to the student shall constitute the percent of the OCOG award for the term which is to be refunded to the Ohio Board of Regents.

For example, if a student withdraws and is entitled to a refund of 85 percent of the total instructional and general fees charged for the term, the institution must refund 85 percent of the student's OCOG allotment for the term to the Ohio Board of Regents. If a student withdraws and is entitled to a refund of 100 percent of the total instructional and general fees charged for the term, the institution must refund 100 percent of the student's OCOG allotment for the term to the Ohio Board of Regents.

Calculating an OCOG refund for students who drop below the initial credit hours:

If a student reduces his or her enrollment to three-quarters time, one-half time, or less than half-time prior to an institutions census or "freeze" date, the OCOG allotment for the term must be reduced to the corresponding enrollment level.

If a student drops below 12 credit hours after the institutions freeze date, but during the institutions refund period, the amount of the OCOG refund will be determined by the percentage reduction in the student’s actual fee charges.

For example, if a student drops from 12 credit hours with tuition/fee charges of $450 to 8 credit hours with tuition/fee charges of $340, the tuition fee reduction would be $110 or 24 percent. Consequently, the institution would refund 24 percent of the student's OCOG allotment for that term to the Ohio Board of Regents.