Ohio War Orphan & Severely Disabled Veterans' Children Scholarship

Please note: The electronic application for the War Orphan Scholarship is now available! Please see more information below.

The Ohio War Orphans Scholarship Board met on July 28, 2022, to approve new applicants as well as funding levels for academic year 2022-2023. It has been decided that students attending Ohio public institutions will be funded 80% of tuition and general fees, and students attending private institutions will receive an annual award amount of $6,170 for the year. Please keep in mind that schools must wait a minimum of 15 days after the start of the term before requesting funds, which will be transferred electronically and applied to the student’s account.

Students must attend full-time, and prior recipients must meet appropriate cumulative GPA requirements (minimum 2.00).

 

Overview

What is it? The Ohio War Orphan & Severely Disabled Veterans' Children Scholarship Program (WOS) awards tuition assistance to the children of deceased or severely disabled Ohio veterans who served in the armed forces during a period of declared war or conflict.

Is there a deadline? The application deadline is May 15th of every year. The 2022-2023 WOS application year has closed, as of May 15, 2022. The deadline for the 2023-2024 academic year is May 15, 2023. A complete application MUST be received or postmarked by May 15th to be considered for the scholarship for the 2023-2024 academic year. Any applications postmarked after May 15, 2023, will be considered for the 2024-2025 academic year.

Who is eligible? To receive War Orphans Scholarship benefits, a student must be an Ohio resident and enrolled for full-time undergraduate study and pursuing an associate or bachelor's degree at an eligible Ohio college or university. Applicants must apply between the ages of 16 and 24.

How much aid is available? Scholarship benefits cover a portion of instructional and general fee charges at two and four-year public institutions and a portion of these charges at eligible private colleges and universities. The benefits are determined each year based on the number of eligible applications.

How do I apply? Application is made to the Ohio Department of Higher Education, State Grants and Scholarships Department.

Electronic Application Process

Click here to access the electronic application. All instructions to complete the application are available once you have accessed the link.

Please note the following applies if submitting electronically:

  • A notary stamp will not be required.
  • All eligibility criteria and deadline dates still apply.
  • If you need to save & return to the application later, please ensure the student SSN is entered, to initiate an In-Progress (IP) status to return and complete.
  • Once filled out, the DD214 and Veteran Award letter must be uploaded separately, for the application to be set to a Submitted (SB) status for review.
  • The application will be reviewed and set to either a Complete (CO), Incomplete (IC), or Ineligible (IL) status. If the application is set to an Incomplete (IC) or Ineligible (IL) status, please wait to receive instruction from the WOS Program Manager. At this point, only contact information can be updated.
  • When the application has been marked Complete (CO), the student & parent, and student acknowledgement signature pages will be sent to the student email for student signature and parent email for parent signature. Please complete and send back. Once received, the application will be set to a Pending (P) status. Finally, an email of receipt will be sent, confirming the student’s eligibility status, and nothing else is needed. Further information will be given after the annual WOS board meeting, which occurs at the end of July to approve applicants, returning students, award amounts, and other pertinent information.
  • Please note…
    • Unless you are calling for an application status check, the WOS Program Manager will not have information on approvals or award amounts.
    • Please use the application tips noted below to assist where applicable on the electronic application.

 

Paper Application Process

Click here to download the paper application. All instructions to complete the application are on the back of the form. Applications are also available from the Ohio Department of Higher Education - State Grants and Scholarships Department, high school guidance offices, veterans service offices, and college Financial Aid Offices.

What is the Student Acknowledgement Form?

The Student Acknowledgement Form ensures that all students awarded are utilizing the Ohio War Orphan Scholarship. The form also ensures that recipients are properly accounted for and eliminates the need to reapply for the scholarship. By completing this form, you (the student), are aware that if there has been a year or more of no payment activity on your scholarship, it may be deactivated. However, once you are ready to use the scholarship again, please contact the WOS Program Manager for details on placing your scholarship back in an active status. You must be under the age of 25 and have maintained Ohio residency to reactivate your scholarship.

This form is required. Your application will not be complete without this form, unless approved.

  • Click here to download the Student Acknowledgement Form. This form is required. Your application will not be complete without this form, unless approved.

For more information, contact Ramah Church at (614) 752-9528 or rchurch@highered.ohio.gov.

 

Application Tips

Note: These Application Tips and the Student Acknowledgement Form only apply to students who have not yet applied for the scholarship.

  • Please legibly fill out & complete the ENTIRE application, so that the information entered is accurate and complete.
  • Each applicant must submit a separate and complete application; siblings must submit separate complete applications with documentation.
  • Applications must be notarized and signed by both student and parent.
  • If possible, do not include staples or paper clips in application packet.

  • The deadline is May 15th of every year. Applications postmarked after May 15, 2023 will not be included in the 2023-2024 award year but will be considered for the 2024-2025 award year. No exceptions. Please make sure to get your COMPLETED paper application in on time. NOTE: Electronic applications time stamped after May 15, 2023 will be processed for the 2024-2025 award year.

  • The application process requires FOUR forms: A COMPLETED application, VA Award Letter, DD214, and Student Acknowledgement Statement. Please only submit additional documentation upon request.

  • The Veteran Award Letter needs to indicate an Overall Combined Rating or Overall Service Connection of 60% or more. The entire packet of each disability rating is not needed; only the overall service connection percentage is needed.

  • The DD214’s service dates must coincide with the dates listed in ORC 5910, which are also listed on the back of the application under definitions, section 2. Service time during 05/06/1975 to 08/01/1990 do not qualify unless you have received the Armed Forces Expeditionary Medal.

  • Residency Section must be completed in its entirety.

    • If a veteran’s DD214 shows a place of entry and home record indicates outside of the state of Ohio, the student will need FIVE years of Ohio residency. The five years is a total of one year prior immediately preceding the completion of the application and four out of any 10 years prior in the state of Ohio. Therefore, a minimum of five years of Ohio residency.

  • If you submit an INCOMPLETE or INELIGIBLE application and clearance documentation is required, i.e.) DD214, Veteran Award Letter, etc., please ensure the document(s) are legible and reference the STUDENT NAME, ACADEMIC YEAR, CONTACT INFORMATION, and REASON FOR SENDING. This clearance documentation MUST be submitted by the deadline date of May 15th, or the specified date indicated by the Program Manager in the correspondence. If these requirements are not followed, the clearance documentation will not be reviewed or considered until the next school year.

  • To receive confirmation that the application has been received or additional information may be needed, please provide an e-mail address for an expedited response time. Please include the STUDENT’S EMAIL ADDRESS that is FREQUENTLY CHECKED. Also, ensure to have the student CHECK THEIR EMAIL for the application status within 1-2 weeks after the application has been submitted.

 

FAQ

Questions most frequently asked by financial aid administrators about the Ohio War Orphans & Severely Disabled Veterans' Scholarship (WOS) program. Click on a question below to view its answer:

How does the WOS process work?

  • Paper Application Process - If a student submits a paper application , it is reviewed for eligibility. Next, the student will receive an email notification of the application being received, processed, and that the application is eligible. If the student’s application is eligible, the processed paper application will be marked with a “P” for pending status, waiting to be presented to the WOS Board for approval. The WOS Board meets annually, at the end of July to approve new applicants, award amounts, percentages, and other pertinent scholarship information. Please see further details of the scholarship process provided below the Electronic Application Process.
  • Electronic Application Process - If the student applies electronically, the application is reviewed after the student enters his/her information in the electronic form and selects “Submit”. Once the “SB” submitted status is set by the student, the application will then be reviewed. Next, the WOS Program Manger sets the application to “CO” for complete and signature pages are automatically sent to the student & parent emails that were provided on  electronic application. After the completed signature pages are sent back from student & parent, the electronic application will be marked with a “P” for pending status, waiting to be presented to the WOS Board for approval. The WOS Board meets annually, at the end of July to approve new applicants, award amounts, percentages, and other pertinent scholarship information. Please see further details of the scholarship process below.
  • Scholarship Process after WOS Board has met… - After the WOS Board has met and approved the pending applicants and funds, a scholarship approval notification email will be sent to the newly approved WOS scholarship recipients. These scholarship recipients are then set to an “A” for active status. Setting the student’s scholarship to an active status will automatically populate  their names on their chosen institution’s electronic WOS roster. The institution can request WOS funding anytime within 15 days after the start of the term and 30 days after the end of the term. Finally, after receipt & review of the WOS payment request, if there are no issues, the payment request is approved, and funds are sent to the institution within a week to be applied to the student’s tuition and general fees. 

Please note institutions must wait 15 days into the term before they can request WOS funds. After that, institutions have the entire term and 30 days after the end of the term to request WOS funds. This process occurs every semester. If institutions are requesting payment from the student beforehand, contact the institution’s financial aid office for information on payment options and/or reimbursement until such request can be made. ​​​​​​

How will the school know that my child is receiving the scholarship and what options do I have until the school can make this request, because payment is due now?

Immediately following the WOS board meeting, new approved applicants, will be made active. All active recipients will automatically populate on the WOS electronic roster of the institution they have chosen to attend. If institutions are requesting payment beforehand, contact the institution’s financial aid office, for information on payment options and/or reimbursement until such request can be made.

When does the Board meet to determine awarding amounts?

The WOS Board will meet annually, towards the end of July to approve new applicants, award year funding amounts & percentages, and other pertinent information.

May WOS benefits be used for graduate study?

No. The benefits of this program may only be used for an associate’s and/or bachelor’s degree program.

What GPA does a WOS recipient have to maintain in order to remain eligible for benefits?

By the end of the first year of eligibility under the program (two/three semesters or three/four quarters), recipients must establish a cumulative GPA of 2.00 or better. To retain eligibility, they must maintain at least a 2.00 cumulative GPA for the balance of their undergraduate studies, be full-time, and continue pursuing their associate’s or bachelor’s degree.

How may the WOS benefits be used?

These benefits will only be applied towards a portion of tuition and general fees.

How many terms of eligibility does a student have under the WOS program?

Students may receive benefits covering a maximum of 15 quarters or 10 semesters.

If submitting a paper application, what documentation is needed when I apply?

Please access the links provided above to print the WOS application and the Student Acknowledgement Statement. The Veteran parent will need to provide:

  1. A copy of the DD214
  2. A Summary of Benefits/Verification Letter *Please do not send the entire Disability Rating Evaluation packet. The only information needed to verify from the packet, is the overall disability service-connection rating percentage and/or combined evaluation.

All together you are submitting FOUR documents. Please send by mail or fax, please do not email the application, due to sensitive information. The mailing address and fax number are in the upper right corner of the application.

How do I submit the paper application?

Please submit the paper application by fax or mail only to the following:

  • Fax: 614-466-5866 
     
  • Mailing Address:
    War Orphan Scholarship Program
    Ohio Department of Higher Education
    25 S. Front St. 2nd Fl
    Columbus, OH 43215

If applications are sent by email, the email including the attached application will be deleted. The WOS Program Manager will inform the sender to either submit by mail or fax, if submitting a paper application, or electronically per the link provided on the WOS website.

How do I know if my application was received and I am eligible?

The WOS Program Manager will inform each applicant of their status by email only. Please ensure to provide a legible, email address, that is checked regularly to find out the status of your application. Please allow 1-2 weeks processing time after sending or submitting your application to find out the status. Also, please ensure to check your junk or spam folders if the message is not in your primary email inbox.

What if my application is ineligible or incomplete?

If eligibility criteria cannot be met, the WOS Program Manager will notify the WOS applicant of this status by email. If your application is incomplete, you will receive a request for additional documentation and/or information. If your application is ineligible, you will receive a notification of ineligibility with no request for additional documentation and/or information. However, if your ineligible status can be cleared, please submit clearance documentation by mail or fax. This documentation MUST be in, on or before the deadline date of May 15thor specified date given by WOS Program Manager for the year you are applying for. There are no exceptions or extensions unless approved by the WOS Program Manager.

If I have already been receiving the WOS, do I need to reapply?

No. If it’s been more than a year since scholarship funds were used, please contact the WOS Program Manager to reactivate the active scholarship status. 

How do I transfer institutions or update my information in the system?

Please have the student email the WOS Program Manager the transfer request, indicating the new institution. Once received and processed the new institution will immediately be able to view the student’s name on their WOS electronic roster.

If one child is already receiving the scholarship and my other child is now applying, do I need to complete the entire application process?

Yes.

What if I have a learning disability?

If a student has a learning disability, they would be eligible to receive the scholarship for 20 semesters and 30 Quarters, along with having the cumulative GPA requirement of 2.0 waived. However, the student’s institution, must send confirmation of this status by email to the WOS Program Manager before approving the waiver/exception.

Does the WOS cover a portion of tuition and fees for summer classes?

The War Orphan Scholarship will cover a portion of summer term tuition and general fees in August. Students taking summer classes may need to contact their school’s financial aid office for information on payment processing prior to when WOS requests are submitted. Also, for a student to receive a summer payment, students must maintain a full-time course load, have maintained a cumulative GPA of 2.0, and have maintained one full year of eligibility. Please confirm with the institution what is considered full-time during a summer term.

If I choose to study abroad, where do I submit the charges?

The study abroad charges must be submitted by the home school. The charges submitted must only be tuition and general fees, you must be full time, and meet the cumulative GPA of 2.0. The Ohio Department of Higher Education will not send any payments to the study abroad location. 

May I submit a paper and electronic application?

No, please only submit a WOS application by paper or electronically.

Are the WOS electronic application eligibility criteria the same as the paper application?

Yes, except for how the application is submitted, all policies and requirements are the same. Also, the deadline date will be a time stamp that must show May 15th 11:59:59PM or before. You may only submit either an electronic application or paper application, not both.

Will I need an email address to complete a WOS electronic application?

Yes, please ensure you have an active email address, that is checked regularly when completing a WOS electronic application.

Are there any exceptions for a less than full-time enrollment? 

Yes, if you are in your last term before graduating and/or have a documented learning disability at your institution, less than full-time enrollment may be granted. Please contact the Financial Aid Office at your institution for details.