OATN News & Notes: August 2011


Welcome to the 2011-2012 Academic Year!

As we start this year, I’ve been thinking about last year, the challenges we’ve overcome, and the people who have helped make those accomplishments possible. As you can guess, launching the Ohio Articulation and Transfer Network jumps out to me first among these challenges, but the network is now a reality. That couldn’t have happened without the help of Wright State University, our fiscal agent.

Fiscal agents, as a rule, don’t get much appreciation. But the staff at Wright State, a few of whom in particular are listed below, absolutely deserve our gratitude for going so far above and beyond the call of duty. They have provided the highest levels of service and support.

  • Dr. David R. Hopkins, President of Wright State University
  • Mr. Ryan Black, Business Manager, Provost Office
  • Mr. Allan Boggs, Assistant Vice President, Human Resources
  • Ms. Sylvia Brockman, Manager of Compensation and Classification
  • Dr. Matthew Filipic, Senior Vice President for Business and Fiscal Affairs
  • Ms. Barbara Gullet, Human Resources Operations Analyst
  • Ms. Tamara Jones, Director, Employment Services and Human Resources Operations
  • Dr. Joe Law,  Assistant Vice President for Articulation and Transfer.
  • Dr. Thomas Sudkamp, Associate Provost for Undergraduate Studies and University College

Best wishes to all of you as you begin this next year. Ohio students and the state itself are better for your hard work.

Thanks for all that you do,

Paula K. Compton, Ph.D.
Associate Vice Chancellor
Articulation and Transfer


(just click one of the article titles below to jump right to full piece)

  1. Welcome to the 2011-2012 Academic Year!
  2. What’s Coming to Tech Prep in Ohio? New Pathways, and a Lot of Them!
  3. Committee Update: Data Standards Group Finalizes Common Identifiers for Transcripts
  4. In Which the Secret Identities of the Network Staff are Revealed – Featuring Revathi and Katie
  5. Update on Ora McRae - Former Assistant-Extraordinaire, Current Residence: Anchorage
  6. Other News & Notes from Chancellor Petro’s Office

What’s Coming to Tech Prep in Ohio? New Pathways, and a Lot of Them!

Big changes are afoot in Tech Prep, the U.S. Department of Education program that links career technical institutions with local colleges. For us here at the Ohio Articulation & Transfer Network, one of the most exciting is the drive to take existing Tech Prep pathways statewide by translating them into Career-Technical Assurance Guides (the bread and butter of the (CT)2 program).

Tech Prep agreements already provide credit through bilateral (one college to one career center) agreements, but expanding the opportunity for credit to all public colleges that offer equivalent programs in Ohio gives more options for students in areas including Media Arts, Visual Design and Lodging.

Over the next few months, drafts of the learning outcomes for all 13 of these new statewide agreements will be sent out to faculty teams for review. Then, as we finish these up, we’ll continue to add to the strong and wide portfolio of options for Ohio students.

Click me to head back to the table of contents!

Committee Update: Data Standards Group Finalizes Common Identifiers for Transcripts

When it first came online in 2005, the Articulation and Transfer Clearinghouse offered colleges and universities the chance to save time and money by providing a platform where public colleges and universities could exchange transcripts electronically with one another.

The Data Standards Committee for the Ohio Articulation and Transfer Network supports this mission of saving resources by continuing to look for ways to improve the system. This group, made up of IT, Registrar and Admissions personnel from public institutions around the state, has made some major progress on that front. The committee has formally adopted a standard set of rules that every institution can use for sending and receiving transcripts. Below, this chart shows what specific elements the database will ask for first, second, and third.


A standardized procedure  means institutions sending transcripts can have confidence that they have included everything necessary for the destination to recognize the student. Moreover, receiving institutions know what to ask for. That reduces errors in transcript exchanges eliminating headaches for transfer administrators and saving time and cost.

So, a huge thank-you to the Data Standards Committee and all those that helped put together the new standard.

Click me to head back to the table of contents!

In Which the Secret Identities of the Network Staff are Revealed – Featuring Revathi and Katie


Revathi, Business Analyst for the the Ohio Articulation and Transfer Network, just returned to Columbus after spending a month in India for her sister-in-law’s wedding. In case you weren’t already jealous, take a look at Madurai Kamaraj University where she earned her Bachelor's in Computer Science. After graduating, she first worked at Lucent Technologies and then, since 2007, she's served as the technical and institutional support for the Articulation and Transfer Clearinghouse. One final fact, lots of kids get their mother roses for her birthday, not many get her a rose garden (with Dad's help of course)!


image007.pngKatie, Assistant to the Associate Vice Chancellor, started with the Ohio Articulation & Transfer Network in August, 2011. Previously she worked with the Ohio Learning Network on adult student access and advising programming in addition to spending five years in undergraduate recruitment initiatives at The Ohio State University as well as Ohio Dominican University. She holds a Bachelor of Science in Human Development and Family Sciences and a Master of Arts in Educational Policy and Leadership, with an emphasis on Higher Education and Student Affairs, both from The Ohio State University. She enjoys spending time with her family and all aspects of foodstuff – seeing what will grow in her garden, experimenting with flavors in her kitchen, and, of course, enjoying the (usually) delicious outcomes of both labors.

Click me to head back to the table of contents!

Update on Ora McRae - Former Assistant-Extraordinaire, Current Residence: Anchorage

At the end of July, we in the Ohio Articulation & Transfer Network bid a fond farewell to our wonderful friend and colleague Ora McRae. She left our office, and Ohio, to pursue a life-long dream of traveling to Alaska. Not impressed yet? Here’s what that trip looks like:


We caught a few updates from her via Facebook as she traveled, including this incredible picture captioned: “the glacier ends here.”


Then, on August 9th at 11:27 p.m. Alaska time, she arrived. We could not be more proud of her and wish her all the best. If you would like to check in on Ora or leave her a note, follow this link: http://goo.gl/wTQzq.

To quote a certain famous feline: ta ta for now! Thank you for reading. If you have any ideas for new articles, questions, or suggestions, please send a note to Rob Evans, Communications Coordinator at revans@regents.state.oh.us.

Other News & Notes from Chancellor Petro’s Office

Ohio Board of Regents Chancellor Jim Petro Introduces Enterprise University Plan
Universities Get Mandate Relief, Freedom to InnovateNew Preeminent Scholars Program Option

COLUMBUS, OH, Aug. 11, 2011 – Ohio Board of Regents Chancellor Jim Petro today charted a new course for higher education in the state, presenting a plan allowing Ohio’s 14 public universities to be free from mandates which stifle efficiency and innovation.  “Ohio’s universities are a driver of economic development in the state. By allowing our universities to be free from mandates and operate as an enterprise of the state, Ohioans gain increased efficiency, effectiveness, and competitiveness that will help drive our 21st Century economy,” said Ohio Board of Regents Chancellor Jim Petro.This summer the Ohio General Assembly and governor passed a State operating budget which takes bold steps toward improving Ohio’s already great universities. Historic construction reform, commercialization expansion, and the ability for universities to enter into lease-back agreements were accomplished to help universities realize cost savings. The Enterprise University Plan, in concert with the tuition cap and the three-year degree program, is aimed at giving universities freedom to innovate while helping keep university costs manageable for Ohio families.While keeping in place the tuition cap of 3.5% per year for the two-year budget, The Enterprise University Plan can:

  • Free our great universities from burdensome, duplicative, and sometimes outdated laws which restrict universities’ abilities to innovate as entrepreneurial enterprises.
  • Increase the accountability and productivity of the universities resulting in higher attainment leading to more degrees.
  • Create the Preeminent Scholars Award Foundation, as an option, or other focused initiatives to provide the incentive to attract and retain the best and brightest students, and reverse the brain-drain trend in our state.

The Enterprise University Plan would remove mandates.  For example: The Plan would eliminate statutory enrollment limits for public universities, eliminate the requirement that the state controlling board must approve funds for the purchase of real property and allow universities to discount tuition to maximize the utilization of campus facilities.  “With a stagnant population we can no longer delay taking bold action to allow our public universities to drive economic development through innovation.  By implementing the proposals in this report, the Ohio General Assembly can take the next step to ushering in a return to prosperity in the Buckeye state,” said Petro. The Enterprise University Plan consists of two phases that will each require enacting legislation:Phase One provides all of Ohio’s 14 public universities with the reduction of mandates and regulations. Universities will be asked to submit three reports that will help the Board of Regents and the state better determine campus and technology utilization, and their impact on Ohio through jobs placement. Examples of mandate relief:

  • Allow the Board of Trustees to determine the length of term for Board officers.
  • Allow Boards to meet by videoconference/other technological means.
  • Eliminate enrollment limits in statute for Ohio’s public universities.
    • Currently 5 universities (Bowling Green State, Kent State, Miami, Ohio, and Ohio State Universities) are subject to enrollment caps enacted in 1969 to ensure growth in the state’s newly incorporated municipal universities.  Since these municipal universities (Akron, Cleveland State, Cincinnati, Wright State, Toledo, and Youngstown State) have been allowed to thrive, the enrollment limits which have not been adjusted since 1989 are no longer necessary.
  • Eliminate the requirement that controlling board must approve funds for the purchase of real property.
  • Allow universities to differentiate the cost of tuition based on size and facility reasons. 
    • Currently universities may not discount tuition. Campus buildings are sometimes going unused during “non-peak” hours (i.e. – Evenings, Weekends).  Allowing universities to offer a discount of tuition during these non-peak hours would result in better facility efficiency and cost savings.
  • Allow universities to mandate electronic paycheck deposits for all employees for cost savings.

Phase Two provides a framework for Ohio’s 14 public universities to receive greater autonomy from the state through further reduction of mandates. Universities which agree to strive for aspirational benchmarks measuring fiscal and academic stability can enter into an agreement with the Board of Regents to become an Enterprise University. As part of this agreement a university would agree to invest a portion of their State Share of Instruction (SSI).  One proposal calls for this investment to be made to the Preeminent Scholars Award Foundation.  Enterprise Universities which meet very high benchmarks measuring fiscal and academic stability would be eligible to advance to International Enterprise University status. These universities will receive the highest level of autonomy through the reduction of mandates and duplicative oversight. These agreements require universities to sustain maintenance of effort that could raise benchmark standards. Benchmarks to Earn International Enterprise University status are:

  1. Unallocated net assets of 30% of total operating expenses
  2. 5-year graduation rate of 75%
  3. 1st to 2nd Year Retention Rate of 85%
  4. Endowment of 30% of total operating expenses
  5. Research Expenditures of $250,000,000 or more
  6. STEM Degree Percentage of 20%
  7. Affordability Measured as a Percentage of Consumer Price Index (CPI) – Bonus for institutions who lower tuition
  8. 20% of FTEs Participating in intern/co-op programs
  9. Direct Articulation Partnership w/ Community Colleges

The Board of Regents will work with universities, the Ohio General Assembly and the governor’s office to aggressively pursue a culture of continuous improvement at Ohio’s universities to ensure the maximum benefit for Ohio and its economy.  Throughout the process of creating The Enterprise University Plan, care has been taken to engage key stakeholders including meeting with the American Association of University Professors, the Inter-University Council and the administrations of Ohio’s public institutions. Input will be sought through the upcoming legislative process.


Backgound:Ohio’s universities are a key driver of economic development in the state. By allowing our universities to operate as an enterprise, Ohioans stand to gain from increased efficiency, effectiveness, and competitiveness. As part of a host of achievements included in the recent State budget such as construction reform which saves the universities millions of dollars in costs, Am. Sub. House Bill 153 specifically tasked the chancellor of the Ohio Board of Regents to develop a plan for designating public institutions of higher education as charter, or enterprise universities. The plan is to be submitted to the general assembly and the governor for their consideration by August 15, 2011. Through this research process, ways were identified to free Ohio’s 14 universities from burdensome mandates allowing for cost savings and more entrepreneurial activity.